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  • Nici Maritz

5 Must Have Tools for a Virtual Assistant


There are so many things that a virtual assistant does on a day-to-day basis that it’s hard to keep track of them all. It’s even harder to keep track of the tools and software that make those tasks easier.


Here are 5 must have tools to help VA's work smarter, better, and faster.


  1. For your Project Management, Communication and Task Management, I recommend using Notion or Trello. These tools make it easy to collaborate with others. It's a great way to keep track of all those back-and-forth messages that happen when you're working on a big project.

  2. For VA's who offer Social Media Management, you need a good social media scheduling tool which allows you to schedule your content in advance. This way, your content will always be out there even when you're not. I highly recommend Publer, your social media superhero scheduling tool.

  3. In order to appear professional, you need images for your social media, blog or website. If you can't afford to hire someone to design images for you, you can use Canva, Crello or BeFunky to create eye-catching presentations, posters, social media posts and more. Each has multiple templates to choose from and you don't need any design experience.

  4. Cloud storage is so useful because it allows you to access your files from anywhere and ensure your data is backed up. This is particularly useful for VA's who work remotely. Dropbox, GSuite or OneDrive are all great cloud storage options.

  5. Online meetings are a great way meet with clients and clients in the real-time from the comfort of your home or office, regardless of where you or they are in the world. Skype and Zoom are the general go-to options and are very user-friendly.


Virtual assistants are great for having someone to delegate tasks to and having someone who can help you get through your day more efficiently. These five tools will help you to make sure you stay on your toes. They’ll also make it easier for your virtual assistant to do their job.