In today's fast-paced world, we all need a little productivity nudge now and then.
Are you procrastinating? It's okay; we all do it from time to time. But how can you beat procrastination and actually get things done? With the constant influx of tasks, emails, and distractions coming at you every day, it's harder than ever to stay focused and on task. Fortunately, there are tons of great tools and tips that help you get your work done faster and smarter. Here are some of mine.
The 𝗘𝗶𝘀𝗲𝗻𝗵𝗼𝘄𝗲𝗿 𝗠𝗲𝘁𝗵𝗼𝗱 is where you list your tasks in order of importance and urgency. This is a great way to be productive because you know that if you do the tasks with the highest priority, your day will go so much more smoothly and you'll feel much less stressed. You start by dividing your tasks into four quadrants:
1. 𝘜𝘳𝘨𝘦𝘯𝘵 𝘢𝘯𝘥 𝘐𝘮𝘱𝘰𝘳𝘵𝘢𝘯𝘵, e.g. Crises, Deadline-driven projects, meetings, reports
2. 𝘜𝘳𝘨𝘦𝘯𝘵 𝘣𝘶𝘵 𝘭𝘦𝘴𝘴 𝘐𝘮𝘱𝘰𝘳𝘵𝘢𝘯𝘵, e.g. Interruptions like phone calls, attending to mail or reports, some meetings
3. 𝘐𝘮𝘱𝘰𝘳𝘵𝘢𝘯𝘵 𝘣𝘶𝘵 𝘭𝘦𝘴𝘴 𝘜𝘳𝘨𝘦𝘯𝘵, e.g. Tasks that require preparation and are more time consuming, requiring focus
4. 𝘕𝘦𝘪𝘵𝘩𝘦𝘳 𝘜𝘳𝘨𝘦𝘯𝘵 𝘯𝘰𝘳 𝘐𝘮𝘱𝘰𝘳𝘵𝘢𝘯𝘵, e.g. Irrelevant mail, catching up with friends/family that is not work-related, recurring monthly tasks
This is a great way to be productive because you know that if you do the tasks with the highest priority, your day will go so much more smoothly and you'll feel much less stressed.
The 𝗣𝗼𝗺𝗼𝗱𝗼𝗿𝗼 𝗧𝗲𝗰𝗵𝗻𝗶𝗾𝘂𝗲 is a handy tool for staying focused. It involves breaking down your work into 𝟤𝟧-𝘮𝘪𝘯𝘶𝘵𝘦 𝘵𝘪𝘮𝘦 𝘣𝘭𝘰𝘤𝘬𝘴 and then taking a short 5-minute break in between. You can use a timer on your phone or computer to make sure you're sticking to your time blocks. You can use the Pomodoro Technique to track your time for specific tasks. The key is that you do not allow yourself to do anything else during those 25 minutes.
A lot of people struggle to get stuff done because they don't track their time. By 𝘵𝘳𝘢𝘤𝘬𝘪𝘯𝘨 𝘺𝘰𝘶𝘳 𝘵𝘪𝘮𝘦, you can see where you're spending your time and what you're getting done. 𝗧𝗶𝗺𝗲 𝘁𝗿𝗮𝗰𝗸𝗶𝗻𝗴 is key to improving your efficiency and saving time. Time management is about knowing how you're spending your time and seeing where you can make improvements. Most people don't realise how much time they spend on specific tasks or how long they're on their phone in the middle of the day. There are many different apps available; the key is to find one that works for you.
I've been using these strategies every day and they have made a big difference in my productivity. I'm able to concentrate better and plan my tasks more effectively, because I understand what I need to do and when I need to do it.